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You are here: Home / Vendor List / Vendor Application

Vendor Application – Summer 2017

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  • Before you begin...

    Please give yourself approximately 20 minutes to complete this form. You may save your progress at any stage and continue later.

    You will be asked to attach a copy of your current insurance policy. If you are selling prepared food, you will need copies of your current Fraser Health Authority approval and FoodSafe/MarketSafe certificates. You may submit these documents at a later date, but your application will be considered incomplete until they are received.

    Finally, we ask that you please take the time to carefully read our Market Guidelines.

    New vendors: please note an application does not guarantee a spot - you will be sent a confirmation of your dates and instructions on prepayment.

    If you have any questions about your application, please contact marketmanager@newwestfarmers.ca.

    Thank you for your interest in becoming a NWFM vendor!

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  • Please indicate your primary vendor type. If you fit into two categories, please indicate the one that best matches the majority of what you sell. Definitions of vendor types can be found in our Market Guidelines.

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  • Business or Farm Name
  • Almost all communication is via email, including market cancellations. Please provide a email address that is checked regularly.
  • Please provide a number we can reach you at on market days if there is an emergency.
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  • All new prepared food vendors, liquor vendors and artisan crafters must attend a closed jury panel or book an appointment to meet with the Market Manager. You will be asked to bring in samples of your products and product packaging. Our judges will evaluate your product and score them. You will be asked to return to pick up your products and you will be informed if product is a good fit for the market.
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  • Priority will be given to food trucks with children's options and nutritious meals.
  • What size is your food cart/truck/trailer? Please include hitch and/or generator, if applicable.
  • Accepted formats: jpg, jpeg, png, bmp, gif
    Accepted file types: jpg, png, bmp, gif, jpeg.
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  • All new prepared food vendors, liquor vendors and artisan crafters must attend a closed jury panel or book an appointment to meet with the Market Manager. You will be asked to bring in samples of your products and product packaging. Our judges will evaluate your product and score them. You will be asked to return to pick up your products and you will be informed if product is a good fit for the market.
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  • All food preparers must have FoodSafe or MarketSafe certification if preparing and selling food to the public.
  • Accepted formats: jpg, jpeg, png, bmp, gif, pdf
    Accepted file types: jpg, jpeg, png, bmp, gif, pdf.
  • We work very closely with our Environmental Health Officer and require that all paperwork including an Application to Sell at Temporary Food Markets be sent to us prior to approval. Your application will not be approved until we receive your current approval from Fraser Health.
  • Accepted formats: jpg, png, bmp, gif, pdf
    Accepted file types: jpg, png, bmp, gif, pdf, jpeg.
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  • Accepted formats: jpg, jpeg, png, bmp, gif
    Accepted file types: jpg, png, pdf, gif, jpeg.
  • All new prepared food vendors, liquor vendors and artisan crafters must attend a closed jury panel or book an appointment to meet with the Market Manager. You will be asked to bring in samples of your products and product packaging. Our judges will evaluate your product and score them. You will be asked to return to pick up your products and you will be informed if product is a good fit for the market.
Save and Continue Later
  • Approximate size of your farm
  • Accepted formats: jpg, jpeg, png, bmp, gif, pdf
    Accepted file types: jpg, png, bmp, gif, pdf, jpeg.
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  • Third-Party Produce and Products

    We encourage our farmers to grow at least 80% of the produce/products they bring to the market. However, we know that during some times of the year this is not always possible.
  • In keeping with the market’s mission and being respectful of yourself and other farmers, dumping of produce at below fair market value is strongly discouraged.

    The market value of farmer's produce should reflect the farmer’s labour and knowledge as well as quality, time of season, and variety of crop grown.

    Failure to report produce/products brought to markets from other farms or underpricing my produce/products may result in my farm being reviewed by the board and subsequently dismissed from the market.

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    Note: If your food truck or trailer fits a 10'x10' spot the cost is $40.
    Note: Not all stalls can accommodate power and vehicle access. Priority will be given based on the specific needs of the vendor.
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  • We will be holding 20 markets this summer season. Please check off all dates you are available to attend.
  • In order to meet ratios and to ensure a good mix of vendors, all the dates selected may not be available. Are you willing to be flexible?
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  • We occasionally host smaller "pocket markets" around New Westminster. Are you interested in attending or receiving more information? Details will be emailed at a later date.
  • We will be continuing our evening workshop series throughout the year. Please let us know if you would like to lead a workshop. Vendors receive one market date fee waived and a small honorarium in exchange for their time.
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  • You may optionally provide a photo of your products for use on our website and social media channels.

    Accepted formats: jpg, jpeg, png, bmp, gif
    Accepted file types: jpg, png, bmp, gif, jpeg.
  • If you have a business logo, you may upload it here for display in our Vendor Directory.

    Accepted formats: jpg, jpeg, png, bmp, gif
    Accepted file types: jpg, png, bmp, gif, jpeg.
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  • The City of New Westminster requires that vendors hold the appropriate insurance. We understand that rules vary in different municipalities, however this requirement is non-negotiable. Vendors may not attend a market until they:

    1. • hold the appropriate, current, insurance and submit it to the Operations Manager
    2. • add the City of New Westminster and Royal City Farmers Market as additional insured

    The full insurance requirements to forward to your insurance broker are detailed here. If you are uninsured, the BCAFM offers a vendor membership insurance group rate starting at $150/year.

  • Please attach proof of insurance.

    Accepted formats: jpg, jpeg, png, bmp, gif, pdf
    Accepted file types: jpg, png, bmp, gif, pdf, jpeg.
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  • Annual Membership Fee (Returning Vendors)

    The annual vendor membership fee is $25.00. You may pay online via PayPal (PayPal account required) or by cheque.
  • Pay online

    You will be forwarded to PayPal.com after submitting this form to complete payment.
  • Price: $ 25.00 CAD
  • $ 0.00 CAD
  • Pay by cheque

    Please mail a cheque for $25.00 made out to Royal City Farmers Market Association to:

    Royal City Farmers Market
    #304-720 6th Street
    New Westminster, BC
    V3L 3C5
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  • Important: Market Guidelines 2017

    Before submitting this application, please ensure you have carefully read the Summer 2017 Market Guidelines (link opens in a new window).

  • By submitting this form, the applicant agrees that the Summer 2017 Market Guidelines have been read and understood, including the section regarding cancellation timelines, and understands that if accepted to be an Royal City Farmers Market vendor that the $25 annual membership fee and payment for their first market date must be forwarded to the RCFM in order to guarantee and secure their spot. This payment must be received at least two weeks in advance of the applicant's first market date.
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