Vendor Application – Summer 2017 Step 1 of 17 0% Before you begin... Please give yourself approximately 20 minutes to complete this form. You may save your progress at any stage and continue later. You will be asked to attach a copy of your current insurance policy. If you are selling prepared food, you will need copies of your current Fraser Health Authority approval and FoodSafe/MarketSafe certificates. You may submit these documents at a later date, but your application will be considered incomplete until they are received. Finally, we ask that you please take the time to carefully read our Market Guidelines. New vendors: please note an application does not guarantee a spot - you will be sent a confirmation of your dates and instructions on prepayment. If you have any questions about your application, please contact marketmanager@newwestfarmers.ca. Thank you for your interest in becoming a NWFM vendor! I am a...*New VendorReturning VendorVendor Type*Please indicate your primary vendor type. If you fit into two categories, please indicate the one that best matches the majority of what you sell. Definitions of vendor types can be found in our Market Guidelines.Artisan VendorBeer/Spirits/Wine VendorEat-On-Site VendorFarm VendorMeat/Poultry/Seafood VendorPrepared Food Vendor Vendor Name*Business or Farm NameFirst Name*Last Name*Email*Almost all communication is via email, including market cancellations. Please provide a email address that is checked regularly. Enter Email Confirm Email Phone Number*Please provide a number we can reach you at on market days if there is an emergency.Address* Street Address City AlbertaBritish ColumbiaManitobaNew BrunswickNewfoundland & LabradorNorthwest TerritoriesNova ScotiaNunavutOntarioPrince Edward IslandQuebecSaskatchewanYukon Province Postal Code Is your farm address the same as your mailing address?*YesNoFarm Address* Street Address City AlbertaBritish ColumbiaManitobaNew BrunswickNewfoundland & LabradorNorthwest TerritoriesNova ScotiaNunavutOntarioPrince Edward IslandQuebecSaskatchewanYukon Province Postal Code Are you a...*BrewerySpirits DistilleryWineryPlease provide a brief description of the products you'd like to sell:*Do you sell your products at other markets or retail locations?*YesNoPlease list locations/markets:*Are any of the ingredients in your products locally-sourced in BC?*YesNoPlease list locally-sourced ingredients:*Do you collaborate with any other vendors or farmers to source ingredients for your products?*YesNoPlease list vendors or farmers:*Are any of the ingredients in your products organic?*YesNoWhat percentage of your ingredients are organic?*Do you plan to offer samples at the market?*YesNoJury Panel*All new prepared food vendors, liquor vendors and artisan crafters must attend a closed jury panel or book an appointment to meet with the Market Manager. You will be asked to bring in samples of your products and product packaging. Our judges will evaluate your product and score them. You will be asked to return to pick up your products and you will be informed if product is a good fit for the market.I agree to make myself available to attend a jury panel Please provide a brief description of the products you'd like to sell:*Do you sell your products at other markets or retail locations?*YesNoPlease list locations/markets:*Are any of the ingredients in your products locally-sourced in BC?*YesNoPlease list locally-sourced ingredients:*Do you collaborate with any other vendors or farmers to source ingredients for your products?*YesNoPlease list vendors or farmers:*Are any of the ingredients in your product organic?*YesNoWhat percentage of your ingredients are organic?*In a recent survey, customers expressed they would like more children's options and pricing. Would you be willing to create a kids dish?*Priority will be given to food trucks with children's options and nutritious meals.YesNoPlease describe your product packaging:*Vehicle Information*What size is your food cart/truck/trailer? Please include hitch and/or generator, if applicable.Please provide a photo of your vehicleAccepted formats: jpg, jpeg, png, bmp, gifAccepted file types: jpg, png, bmp, gif, jpeg.Where is your generator located?* Please provide a brief description of the products you'd like to sell:*Do you sell your products at other markets or retail locations?*YesNoPlease list locations:*Are any of the ingredients in your products locally-sourced in BC?*YesNoPlease list locally-sourced ingredients:*Do you collaborate with any other vendors or farmers to source ingredients for your products?*YesNoPlease list vendors or farmers:*Are any of the ingredients in your product organic?*YesNoWhat percentage of your ingredients are organic?*Please describe your product packaging:*Do you plan to offer samples at the market?*YesNoJury Panel*All new prepared food vendors, liquor vendors and artisan crafters must attend a closed jury panel or book an appointment to meet with the Market Manager. You will be asked to bring in samples of your products and product packaging. Our judges will evaluate your product and score them. You will be asked to return to pick up your products and you will be informed if product is a good fit for the market.I agree to make myself available to attend a jury panel Do you have FoodSafe/MarketSafe certification?*All food preparers must have FoodSafe or MarketSafe certification if preparing and selling food to the public. I have FoodSafe/MarketSafe certificationI do not have FoodSafe/MarketSafe certificationPlease provide a copy of your FoodSafe/MarketSafe Certificate.Accepted formats: jpg, jpeg, png, bmp, gif, pdfAccepted file types: jpg, jpeg, png, bmp, gif, pdf.Have you been approved by Fraser Health to sell foods at temporary food markets?*We work very closely with our Environmental Health Officer and require that all paperwork including an Application to Sell at Temporary Food Markets be sent to us prior to approval. Your application will not be approved until we receive your current approval from Fraser Health. I have approval from Fraser Health and will attach it belowI have approval from Fraser Health and will email a copy to the Operations ManagerI do not have approval from Fraser HealthPlease provide a copy of your current Fraser Health approvalAccepted formats: jpg, png, bmp, gif, pdfAccepted file types: jpg, png, bmp, gif, pdf, jpeg. Please provide a brief description of the products you'd like to sell:*Do you sell your products at other markets or retail locations?*YesNoPlease list locations:*Are any of the materials in your products locally-sourced in BC?*YesNoPlease list locally-sourced materials:*Please describe your product packaging:*Do you upcycle any materials to create your product?*YesNoWhat materials do you upcycle?*Please provide a photo of your products:Accepted formats: jpg, jpeg, png, bmp, gifAccepted file types: jpg, png, pdf, gif, jpeg.Jury Panel*All new prepared food vendors, liquor vendors and artisan crafters must attend a closed jury panel or book an appointment to meet with the Market Manager. You will be asked to bring in samples of your products and product packaging. Our judges will evaluate your product and score them. You will be asked to return to pick up your products and you will be informed if product is a good fit for the market.I agree to make myself available to attend a jury panel Please provide a brief list of the produce and/or animal products you'd like to sell:*Do you sell your produce and/or animal products at other markets or retail locations?*YesNoPlease list locations:*Farm Size*Approximate size of your farmTell us about your farm workers. Are they volunteers, family members, or seasonal employees?* Approximately what percentage of your annual farm labour is paid versus volunteer labour?*Is your farm any of the following? Certified organic BCSPCA certified (for livestock) Naturally grown without the use of pesticides Conventionally grown Organic Certification Body:*Organic Certification Number:*Organic certification*I will email proof of organic certification to the Operations ManagerI will upload proof of organic certification belowPlease attach proof of certified organic status*Accepted formats: jpg, jpeg, png, bmp, gif, pdfAccepted file types: jpg, png, bmp, gif, pdf, jpeg.Please describe your production methods regarding soil fertility, weeds, pests and disease management, and water conservation.*Please list your sources for seed and, if applicable, your sources for livestock and livestock feed, including access to pasture or range.*Does your farm currently offer a CSA program or farm gate sales?*YesNoPlease provide details:*I give permission for NWFM to schedule a visit to my farm at an agreed-upon date.*YesNo Third-Party Produce and ProductsWe encourage our farmers to grow at least 80% of the produce/products they bring to the market. However, we know that during some times of the year this is not always possible. Please list any farms you collaborate with in order to bring extra produce/products to markets:*Are you willing to post information in your stall about the farms these products come from?*YesNoMarket Values Agreement*In keeping with the market’s mission and being respectful of yourself and other farmers, dumping of produce at below fair market value is strongly discouraged. The market value of farmer's produce should reflect the farmer’s labour and knowledge as well as quality, time of season, and variety of crop grown. Failure to report produce/products brought to markets from other farms or underpricing my produce/products may result in my farm being reviewed by the board and subsequently dismissed from the market. I understand and agree to the above. What size of stall do you require?*Single 10' x 10' stall ($40 + tax per market)Double 10' x 20' stall ($70 + tax per market)Food Truck ($50 + tax per market)Note: If your food truck or trailer fits a 10'x10' spot the cost is $40. Special Requests I require my vehicle with me I require power I run a gas or diesel generator Note: Not all stalls can accommodate power and vehicle access. Priority will be given based on the specific needs of the vendor.Why do you require access to your vehicle?*Size and height of your vehicle:* Market Dates*We will be holding 20 markets this summer season. Please check off all dates you are available to attend. >> Select All Dates 25 May 2017 01 Jun 2017 08 Jun 2017 15 Jun 2017 22 Jun 2017 29 Jun 2017 06 Jul 2017 13 Jul 2017 20 Jul 2017 27 Jul 2017 03 Aug 2017 10 Aug 2017 17 Aug 2017 24 Aug 2017 31 Aug 2017 07 Sep 2017 14 Sep 2017 21 Sep 2017 28 Sep 2017 05 Oct 2017 Flexibility*In order to meet ratios and to ensure a good mix of vendors, all the dates selected may not be available. Are you willing to be flexible?YesNo How did you hear about RCFM?*I am a returning vendorGoogleOther VendorMarket ShopperRCFM RepresentativeThe RecordEdible VancouverFacebookTwitterBCAFMPocket Markets*We occasionally host smaller "pocket markets" around New Westminster. Are you interested in attending or receiving more information? Details will be emailed at a later date. YesNoSummer Workshops*We will be continuing our evening workshop series throughout the year. Please let us know if you would like to lead a workshop. Vendors receive one market date fee waived and a small honorarium in exchange for their time.YesNo Would you like additional information about your business/farm to be included in our website vendor directory?*YesNoWebsite Facebook Page Twitter Page Instagram Page Product ImagesYou may optionally provide a photo of your products for use on our website and social media channels. Accepted formats: jpg, jpeg, png, bmp, gifAccepted file types: jpg, png, bmp, gif, jpeg.Business/ Farm LogoIf you have a business logo, you may upload it here for display in our Vendor Directory. Accepted formats: jpg, jpeg, png, bmp, gifAccepted file types: jpg, png, bmp, gif, jpeg. Insurance Status*The City of New Westminster requires that vendors hold the appropriate insurance. We understand that rules vary in different municipalities, however this requirement is non-negotiable. Vendors may not attend a market until they: • hold the appropriate, current, insurance and submit it to the Operations Manager • add the City of New Westminster and Royal City Farmers Market as additional insured The full insurance requirements to forward to your insurance broker are detailed here. If you are uninsured, the BCAFM offers a vendor membership insurance group rate starting at $150/year. I have the appropriate insurance and will upload it belowI will provide insurance documents to the Operations Manager by email. I understand I cannot attend a market until the proper insurance is submitted.Proof of Insurance*Please attach proof of insurance. Accepted formats: jpg, jpeg, png, bmp, gif, pdfAccepted file types: jpg, png, bmp, gif, pdf, jpeg. Annual Membership Fee (Returning Vendors)The annual vendor membership fee is $25.00. You may pay online via PayPal (PayPal account required) or by cheque.Payment Method*Online via PayPalBy ChequePay onlineYou will be forwarded to PayPal.com after submitting this form to complete payment. Annual Membership Price: $ 25.00 CAD Total $ 0.00 CAD Pay by chequePlease mail a cheque for $25.00 made out to Royal City Farmers Market Association to: Royal City Farmers Market #304-720 6th Street New Westminster, BC V3L 3C5 Important: Market Guidelines 2017Before submitting this application, please ensure you have carefully read the Summer 2017 Market Guidelines (link opens in a new window).Vendor Agreement*By submitting this form, the applicant agrees that the Summer 2017 Market Guidelines have been read and understood, including the section regarding cancellation timelines, and understands that if accepted to be an Royal City Farmers Market vendor that the $25 annual membership fee and payment for their first market date must be forwarded to the RCFM in order to guarantee and secure their spot. This payment must be received at least two weeks in advance of the applicant's first market date. I confirm I have read the market guidelines and agree to these terms
